Lotus Organizer v. 1.5

by John W. Edwards
Date: 02/16/99

What is Organizer?

Before looking at the details of Organizer, it is essential to know what Organizer is and what it does. Organizer is a PIM (Personal Information Manager). It is comprised of a number of components:

  • Calendar
  • To Do List
  • Address Book
  • Calls Tracker
  • Planner
  • Notepad
  • Anniversary

All of the components are as easy to use as the desktop planner that comes in printed for in a binder or book such as Day Timer. The appearance on the screen is similar to the printed book with tabs for each section. Lets take a look at each section and what it does.

The Calendar

The Calendar allows you to display your appointments, meetings and other information in various formats. They can be displayed by day, week, two-week or monthly calendar views. Naturally, the longer the period of the view the less the detail you can readily see, but it is all still there and available. With the daily view you can also see your entries graphically allowing you to easily see conflicts. You can book overlapping appointments, set recurring appointments in one setting, set alarms and display reminders or even run an application at a specified time. Rescheduling appointments is as easy as drag and drop. You can set you Calendar to display To Do, Planner, Calls and Anniversary entries so you only have to enter the data once but it is available on a daily basis on your calendar.

The To Do List

The To Do List is an excellent method for you to track projects and keep your efforts on track. The To Do List will allow as much flexibility as you need for your purposes. You can list recurring tasks, set alarms, set priorities, indicate the status of tasks (current, future, overdue), check off completed tasks, and more. The tasks can be assigned categories for group tasks, person, date, and more. To Do List will sort the tasks by priority, status, date or category depending on your wishes. Of course, it goes without saying that overdue tasks will be carried forward automatically until they are completed and marked as done.

The Address Book

The Address Book, although preformatted, gives you the ability to enter all of the information that you might need for each entry. It provides separate section within each entry for both business and personal information. As well as the business and home addresses, there are fields for multiple telephone numbers, e-mail addresses, names of assistants, spouses, and children, and a place for keeping notes about that person or business. All entries can be categorized and sorted by name, company, category or postal code. You can also filter address on specific criteria.

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